administrative assistant
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Oct
3
Ellie Níc Fhionnghaile
Job Vacancy: Administrative Assistant – Education Programmes
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Administrative Assistant – Education Programmes

Role description

 Na Píobairí Uilleann (NPU), the Society of Uilleann Pipers was founded in 1968 to promote the playing and manufacture of the uilleann pipes and Irish traditional music in general. We have extensive music tuition, pipemaking training, publications and public performance programmes and provide a wide range of services through our web-based resources.

With a growing worldwide membership and expanding events programmes, we now have a vacancy for a full time Administrative Assistant position reporting to the Administrator.

  • The successful candidate will ideally have experience in programming and planning of events, possess excellent communications, interpersonal and organisational skills and have a working knowledge of Microsoft Office. The ability to work to strict deadlines is essential. Knowledge and appreciation of Irish traditional music is essential and the ability to play the uilleann pipes is desirable.

Key Responsibilities

Communication

  • Communicating effectively with stakeholders

Administration

  • Developing relationships with existing and new partnership organisations
  • Identifying appropriate funding opportunities and preparation of funding applications
  • Developing and implementing budgets in relation to tuition and public performance programmes
  • Preparation of tutor and artist contracts
  • Coordination of weekly classes in 15 Henrietta Street and nationwide
  • Coordination of courses delivered at our PipeCraft facility
  • Administration of NPU’s Pipes on Loan scheme including loan agreements and the ongoing repair and maintenance of instruments
  • Provide cover for and assisting with sales order fulfilment
  • Providing cover for administrative tasks

Event Management

  • Management of NPU public events (Try the Pipes events, piping programme at Scoil Samhraidh Willie Clancy, Tionóil, the Ace and Deuce of Piping concert, the Breandán Breathnach and Leo Rowsome commemorative events)
  • Promotion of public events and public engagement

Financial Administration

  • Ability to prepare budgets for specific projects and programmes
  • Input to annual arts plan

Health and Safety

  • Responsibility for implementing the NPU Health and Safety policy at our PipeCraft instrument training centre
  • Undertake regular Health and Safety Audits

Governance

  • Overseeing the operation of the NPU Child Protection Policy and related policies
  • Overseeing the operation of the NPU Volunteer Policy
  • Adherence to and promotion of NPU equality, diversity and inclusion policies

Personal Skills

  • Good administrative and organisational skills
  • Excellent communication skills – written and phone
  • Ability to work as part of a team
  • Ability to work to deadlines
  • Knowledge of Microsoft Office including Word, Excel, also databases, accounting software is an advantage
  • Ability to work on own initiative

 Salary will be commensurate with the level of experience. 

Closing date for applications is Friday 14th October 2022

Letter of application, together with detailed CV addressed to The Administrator, Na Píobairí Uilleann, 15 Henrietta Street, Dublin 1, D01 N504 or by email to daniela@pipers.ie to arrive not later than 5pm on Friday 14th October 2022.

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